ADMINISTRATION CLERK: DCRS

The Administration Clerk: DCRS position is a key support role within the Western Cape Division of the High Court in Cape Town, operating under the broader administration of the judiciary. As part of the digital court recording system team, the clerk is responsible for ensuring that court proceedings are accurately captured and preserved through digital means. This is an entry-level clerical post, graded at a standard public service salary level, and it offers an opportunity for individuals who hold a Grade 12 certificate or an equivalent qualification at NQF level four to begin a career in court administration. While no prior experience is strictly required, any exposure to court recordings, court-related functions, or possession of a valid driver’s licence will be considered a distinct advantage.

The core duties of the role revolve around the management of digital recording equipment. Before court proceedings begin, the clerk must test and operate all recording apparatus to confirm that it is functioning correctly. During proceedings, the clerk performs the actual digital recording and is responsible for safeguarding the integrity of those recordings, ensuring that the official record is complete and unaltered. Beyond the courtroom, the clerk provides administrative support at circuit courts and assists in the collection of statistics relating to court performance and case flow management. This includes broader administrative tasks that may be requested by the judiciary, the court manager, the chief registrar, or a direct supervisor, covering areas such as case flow, human resources, finance, and supply chain management.

In terms of skills, the successful applicant must be proficient in the digital recording process and capable of conducting system tests and operating a DCRS or CRT machine. Computer literacy in MS Office is essential, along with strong verbal and written communication skills. The role also demands effective document management, customer service, and interpersonal abilities, as well as problem-solving skills. Given the formal nature of court proceedings, accuracy and attention to detail are absolutely critical, as is the ability to work under pressure in a sometimes fast-paced legal environment.

The position requires the successful candidate to sign a performance agreement upon appointment, in line with standard practice for government posts. The organisation has indicated that it will give preference to candidates in line with its employment equity goals, so applicants from designated groups are encouraged to apply. This is a permanent post, and the role offers the chance to contribute meaningfully to the administration of justice while gaining hands-on experience in a respected legal institution. Anyone interested in this vacancy should note that applications are processed through the official judicial website, and technical and human resource enquiries can be directed to the named contacts in the circular. As this is a specialised administrative post, candidates who combine technical aptitude with a service-oriented mindset will be best suited to succeed in the role.