Technical Assistant – Faculty of Health Sciences – School of Medicine – Department of Family Medicine

Faculty: Health Sciences

Department: Family Medicine

FACULTY OF HEALTH SCIENCES

DEPARTMENT OF FAMILY MEDICINE

SCHOOL OF MEDICINE

TECHNICAL ASSISTANT

PEROMNES POST LEVEL 11 (20 Hours per week)

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

RESPONSIBILITIES:

The incumbent will be expected to do the following:

• Coordinating and managing all research projects within the department, and evaluating all documents to be submitted;

• Maintaining updated versions of all ethics forms electronically, ensuring timely completion and record-keeping, and monitoring the progress of research applications on behalf of researchers;

• Sending regular reminders to staff and students on submissions on renewal deadlines, and assisting with ethics submissions for the department and SAMRC Kalafong;

• Managing research publication output submissions and uploading research output on the InfoEd and SAMRC systems;

• Establishing and maintaining a monthly method to track and control publications across all stages, from planned to accepted, in press and published;

• Submitting all articles and ISSN or DOI proof to the UP RIMS system for Department of Higher Education approval and subsidy, and ensuring that all qualifying and non-accredited publications are uploaded;

• Providing the annual briefing on research aspects for MMed students, and guiding postgraduate students through registration, proposal writing, and committee and ethics processes;

• Proofreading and language-editing of articles, manuscripts and theses in accordance with University of Pretoria guidelines, and assisting with journal article searches and funding applications;

• Assisting students with the preparation and proofreading of PhD committee applications, and providing a University of Pretoria standard template for thesis and proposal write-up;

• Ensuring that all manuscripts are submitted to accredited journals and prepared in accordance with each journal’s style requirements;

• Editing references, proofreading final versions, and guiding staff towards submissions to Department of Higher Education-approved and ISI indexed journals;

• Managing payments of journal publication fees on the University of Pretoria accredited list.

MINIMUM REQUIREMENTS:

• A relevant three-year diploma;

• 1 years’ research and administrative experience.

   

OR

• Grade 12;

• 3 years’ research and administrative experience.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Computer literacy with broad knowledge and experience in using MS Word, Excel, PowerPoint, EndNote, Gmail and advanced Microsoft 365 skills;

• Strong communication and interpersonal skills, highly organised and a keen commitment to excellence;

• The ability to build and maintain relationships with clients and stakeholders by listening to and responding to identified needs;

• The ability to work under pressure and without supervision, to identify and resolve problems, and to perform routine tasks accurately;

• Excellent verbal and written language and communication skills;

• Ability to pay attention to detail and work accurately;

ADDED ADVANTAGES AND PREFERENCES:

• Bachelor’s degree with research background;

• Additional research and administrative experience or support;

• Driver’s licence.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid scheme and contributes 75% of the applicable monthly premium. 

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP. 

In applying for this post, please attach:

• A comprehensive CV;

• Certified copies of qualifications;

• Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

CLOSING DATE:  18 September 2026.

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES:  Mr CN Lekhoane, Tel: (012) 356 3241 or email [email protected] for application-related enquiries, and Prof N Mofolo, Tel: (012) 356 3297 or email [email protected] for enquiries relating to the post content.

Should you not hear from the University of Pretoria by 31 December 2026, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. 

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised positions.