Administrative Assistant III: Transportation (P11) (Facilities Management Division: Department of Logistics) (Re-advert)

A 3-year Diploma (NQF 6) in Transport, Logistics, Operations Management or Supply Chain Management.Three (3) to five (5) years of job-related experience in a Transport or Logistics environment.A Code 8 valid driver’s license.Must be computer literate in MS Office and Visio.Knowledge of various vehicle types, sizes, and handling.Knowledge of quality inspections on vehicle.Knowledge of cross-border processes, rules, and regulations.Knowledge of Transport and Logistics Environment Administration.Knowledge in Archibus or other Fleet Management System.Knowledge of data recording and analysis reporting. Recommendations:Previous experience in a higher education environment.Working experience with Oracle system. Competencies and Behavioural Attributes:Excellent written, verbal, listening and interpersonal communication skills.Knowledge of good customer service.Computer skills with Outlook, MS Word, and Excel.Ability to work under pressure towards a deadline.Working cooperatively in a teamwork environment.Ability to priorities workload and to work under pressure without supervisionMust be willing to work after hours and weekends.When required, it will be expected to assist with driving clients around after hours and over weekends and UJ or Public Holidays. Enquiries:Enquiries regarding the job content: Mr. Khutjo Sehlodimela (Manager: Transportation) on Tel: (011) 559 2720Enquiries regarding remuneration and benefits: Mrs. Nozuko Mazibuko (HCM Business Partner) on Tel: (011) 559 4690

“Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.For more information, please review the following link: Justice/Criminal/NRSO Job Description:To administer and oversee the Central Vehicle Fleet office at the Soweto Campus.Responsibilities:Administer and oversee the fleet operations:Attend to client requests and bookings on time, via e-mail, phone calls and walk-ins.Ensure that all vehicles are in good operating order by performing regular inspection.Ensure that vehicles are correctly licenced, serviced, cleaned, and fuelled and ready for use.Ensure proper and accurate recordkeeping of all vehicle documentation and bookings received and completed.Regular updating of vehicle asset register, i.e., replaced, stolen, hi-jacked, written off due to accident.Submission of reports on overtime, data for monthly reports, annual reports, audit reports.Maintain basic health, safety, and environmental measures in the workplace. Adhere to the Road Traffic Act and UJ Transport Policy:Ensure that the fleet is properly licensed and adhering to Policies, Road Traffic Act and RTIA.Must ensure that the drivers have valid driver’s license, PDP, passport.Ensuring that roadworthy certificates are renewed in time. Maintenance of Vehicles:To ensure pre, planned and post maintenance is adhered to.Ensure that pre- and post-vehicle inspections is performed according to procedures and Annexure C of transport booking.

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